Executive Assistant

• Manage the client's inbox and triage high-volume email
• Own calendar management and scheduling
• Coordinate meeting bookings with internal and external stakeholders
• Follow up on unread emails, pending deliverables, and outstanding action items
• Maintain visibility with the client on items requiring action
• Prepare priority lists and brief the client on urgent items, upcoming meetings, and preparation needs
• Flag commitments 1–2 weeks in advance
• Support in-person meeting logistics, including room bookings, catering, expense reports, and consultant travel arrangements
• Build travel buffers around in-person appointments
• Communicate thoughtfully with high-level clients running large family enterprises
• Potentially support light marketing and administrative overflow

• English proficiency rating using CEFR level
• Resume/Coconut VA Profile must follow the provided format and be in English
• 1-minute introduction video, preferably using Loom
• Strong Outlook and calendar management experience
• Ability to proactively manage scheduling, travel logistics, and executive priorities
• Excellent communication skills and polished, professional tone with executives and clients
• Highly organized, detail-oriented, and proactive
• Ability to respectfully follow up and prioritize tasks
• Ability to handle confidential information with discretion
• Marketing support experience, especially MailChimp (good to have)
• Familiarity with Wix, Canva, and PowerPoint (good to have)
• Experience supporting executives or serving executive-level clients in a high-touch environment (good to have)
• Experience with Microsoft 365, Outlook, SharePoint, Microsoft Planner, MailChimp, Wix, HubDoc, Canva, PowerPoint, Slack, Teams, WhatsApp, and text messaging

• Competitive Salary
• 13th Month Pay
• Paid Time Off: 12 days of PTO
• 12 paid US holidays
• Maternity & Paternity Leave
• Comprehensive Healthcare for employee and family
• Life insurance included in full-time HMO plan
• Mental health consultations and wellness resources
• Milestone gifts and birthday treats
• Island getaways, virtual town halls, and regional meetups
• Supportive professional network for learning, growth, and connection