Executive Assistant

• Serve as the strategic right hand to a senior leader
• Take ownership of AI-driven workflows for property and zoning research, permitting data retrieval, and deal evaluations
• Build and maintain complex spreadsheets and reporting dashboards consolidating financial data for executive investment decisions
• Prepare and manage invoicing via QuickBooks and maintain accurate financial documentation
• Prioritize executive schedules, manage calendars, and summarize incoming messages and emails
• Act as the primary gatekeeper for vendor, subcontractor, and contractor communications
• Resolve vendor and subcontractor matters independently where possible
• Handle light company website updates
• Develop and document Standard Operating Procedures for key workflows
• Support the client’s construction, real estate development, land acquisition, townhome development, and commercial partnership operations

• 3–5+ years supporting a CEO, founder, or senior C-suite executive, preferably within Construction, Real Estate, or Development
• Professional fluency in spoken and written English and Spanish (C1+ equivalent)
• Comfortable phone presence for high-volume calls with contractors
• Strong personal accountability and ownership
• Proven experience leveraging AI tools such as Claude and ChatGPT for research, writing, and workflow automation
• Familiarity with QuickBooks, BuilderTrend, Cintra, Zillow data tools, Google Calendar, and website CMS tools
• Ability to act as a self-sufficient thinking partner and manage complex administrative and operational functions independently
• Dedicated quiet workspace
• High-speed reliable internet connection
• Reliable laptop/computer setup
• Mandatory Loom video application submission
• Mandatory internet speed test screenshot submission

• Remote work
• Monday to Friday, 8:00 AM–5:00 PM Eastern Time schedule