Executive Assistant

• Manage the CEO’s calendar, administrative inboxes, travel logistics, and internal team workflows
• Coordinate household services and vendors, appointments, meals during intense periods, personal travel, and local bookings
• Protect focus blocks, eliminate double-bookings, negotiate scheduling, and prepare pre-meeting context and materials
• Work from, refine, create, and maintain SOPs and permissions documentation
• Draft emails, messages, and external communications in the CEO’s tone and style
• Filter communications and highlight critical opportunities
• Manage passwords, 2FA tokens, and user permissions across digital platforms
• Use Claude, ChatGPT, and other AI tools for research, drafting, and troubleshooting with human QA
• Provide daily asynchronous updates covering priorities, deliverables, and blockers
• Execute cross-functional administrative projects and interface with HR, finance, and external partners
• Prepare structured summaries, briefs, and action lists for executive decision-making

• 3–5+ years of experience operating as an Executive Assistant and/or Personal Assistant supporting senior leaders, founders, or entrepreneurs in a remote setting
• Superior written and verbal communication skills
• C1 English level required; speaking strictly in English during the whole shift
• Complete comfort making phone calls for bookings, vendor coordination, and administrative follow-ups
• Strong account security, 2FA, credential safety, and permission-boundary discipline
• Hands-on experience using AI integrations and productivity tools
• Comfort with Google Workspace, Google Meet, Slack, and financial/operations hubs such as Ramp
• Ability to process constructive feedback and adapt quickly
• High critical-thinking skills and ability to verify AI outputs
• Comfort with asynchronous, documentation-first workflows
• Total discretion and confidentiality when handling sensitive information
• Resume and 30–90 second English audio or video recording required
• Publicly accessible recording link required
• Internet speed test screenshot required

• Remote-first culture
• Asynchronous productivity and documentation-first workflow
• Established SOPs, access matrices, and voice/writing repositories
• Opportunity to support a fast-growing e-commerce brand specializing in functional medical accessories