Operations and Admin Coordinator

• Create and send client invoices.
• Upload expenses and capture basic transactions from Stripe, PayPal, and South African and UK bank accounts into Zoho Books.
• Help onboard new clients by generating contracts using Indy templates, emailing clients about required documents, and setting up shared Google Drive folders.
• Copy, format, and schedule written content in Podia for newsletters and course updates.
• Format client documents, proposals, and project templates.
• Pull action points from call notes/transcripts and update task lists.
• Keep project boards and folders organized using Notion and Google Workspace.

• Confident working in cloud apps and quick to pick up new tools.
• Familiarity with (or willingness to learn) Zoho Books, Notion, Indy, and Podia.
• Experience with invoicing, receipt uploads, and basic bookkeeping admin.
• Great formatting skills and clear written communication.
• Self-motivated and proactive; gets things done, asks the right questions, and works well independently.
• Solid remote setup with consistent weekly capacity.

• Fully Remote & Flexible: Work from anywhere with flexible hours around your schedule.
• Streamlined Workflows: Clear tasks and supportive leadership.
• Scalable Hours: Potential to take on more hours as new projects launch.