Project and Accounting Coordinator

• Provide administrative and coordination support to project managers and company leadership across active construction projects
• Assist with new project setup and maintain accurate project information in company systems
• Maintain organized electronic project files and supporting documentation
• Create and maintain project, work order, and job tracking logs
• Assist with purchase order creation and tracking
• Coordinate with vendors and field personnel regarding project needs and outstanding items
• Track project invoices, purchase orders, material purchases, and job documentation
• Assist with permit and inspection coordination
• Maintain vendor and customer information
• Follow up on outstanding administrative items
• Enter vendor invoices and routine accounting transactions
• Assist with accounts payable and accounts receivable processing
• Prepare and enter customer billing and apply customer payments
• Maintain receivable records and review invoices for job and cost-code allocation
• Enter and maintain job-cost information and assist with cost transfers and corrections
• Reconcile vendor statements and research discrepancies
• Track outstanding customer invoices and assist with collection follow-up
• Maintain supporting documentation for accounting transactions
• Assist with credit card and expense coding and reconciliation
• Assist with job-cost, billing, AP/AR, and internal financial reports
• Maintain project cost information and monitor job costs
• Track purchase orders, committed costs, vendor invoices, and project expenditures
• Compare actual costs against project budgets
• Identify missing invoices, incorrect job coding, duplicate charges, and discrepancies
• Assist with project closeout and final accounting reconciliation
• Collaborate with project managers, field operations, vendors, accounting, and company leadership

• Prior administrative, project coordination, or accounting experience in the construction industry
• Experience with accounts payable, accounts receivable, billing, purchase orders, job costing, and accounting transaction entry
• Strong Microsoft Excel, Outlook, and Microsoft 365 skills
• Strong organizational skills and attention to detail with a high level of accuracy
• Ability to manage multiple projects and priorities simultaneously
• Comfortable communicating with vendors, customers, field personnel, project managers, and company leadership
• Self-directed ability to follow up independently and complete tasks
• Experience with construction or project management software is a strong plus
• Foundation accounting software experience preferred
• Updated resume required
• Short 1–2 minute Loom video required to advance to the next hiring stage

• Paid Time Off in accordance with company policy
• Holidays observed per company guidelines
• 100% remote setup
• USD payment, paid bi-monthly on the 15th and 30th
• Availability during US business hours
• High-ownership coordination role with direct impact on project accuracy and financial reporting quality