Marketing Operations Administrator

• Support day-to-day HubSpot administration and execution, including user setup, onboarding, and offboarding
• Build, update, test, and maintain marketing emails, campaigns, forms, landing pages, nurture programs, and workflows
• Create and maintain audience segments, targeting criteria, and marketing lists
• Organize, clean, deduplicate, and quality-check contact, company, and deal data
• Perform pre-launch quality assurance for links, formatting, personalization, workflow logic, suppression rules, and audience selections
• Support campaign tracking, recurring exports, reconciliations, and reporting
• Make approved updates to AAFCPAs digital properties and internal marketing resources
• Update professional biographies and other approved content
• Format and upload content according to technical and brand standards
• Perform routine on-page SEO maintenance and basic technical audits
• Maintain website content for traditional search and AI-driven search tools (GEO)
• Maintain the Marketing Hub and centralized asset libraries
• Organize templates, presentations, logos, graphics, photography, collateral, webinar materials, and campaign files
• Archive outdated materials and maintain naming conventions, folder structures, and version control
• Create and update PowerPoint presentations using approved templates and brand standards
• Update layouts, charts, graphics, speaker information, and recurring presentation materials
• Conduct final formatting and quality-control reviews
• Update existing collateral and templates using Adobe Creative Cloud, Canva, or similar tools
• Support special projects that improve team efficiency and execution
• Maintain end-of-day handoff notes to keep the U.S. team unblocked across time zones

• Bachelor's degree or equivalent experience in Marketing, Communications, Graphic Design, Business, or related field
• Experience in marketing operations, digital marketing, marketing coordination, production, or administrative support
• Hands-on experience with HubSpot
• Experience building lists, workflows, email campaigns, landing pages, and audience segments
• Strong proficiency with Microsoft Office
• Experience with Adobe Creative Cloud, Canva, or similar design tools
• Experience updating content through a website content management system
• Strong written English, proofreading, organizational, file-management, and quality-control skills
• Ability to manage multiple requests, follow established procedures, protect confidential information, and work across time zones
• Minimum internet speed of 50–100 Mbps
• Private, quiet dedicated home office area
• Power and internet backup is a must

• Remote work
• Work-from-home setup with a private, quiet workspace
• Business continuity support requiring power and internet backup
• Inclusive workplace culture where talents are valued and developed