Accounts and Admin Executive

• Issue customer invoices from confirmed orders and coordinate handoff with Order Management
• Track deposits and balance payments against delivery milestones and chase overdue payments
• Record supplier bills and expense claims in QuickBooks
• Prepare payment runs for Director approval
• Maintain current bank reconciliations in QuickBooks
• Produce monthly finance snapshots covering AR ageing, AP outstanding, and cash position
• Manage TMC’s statutory compliance calendar and track deadlines through submission
• Prepare monthly CPF contributions for Director approval and submission
• Compile quarterly GST (F5) workings and supporting schedules
• Prepare corporate tax inputs, including ECI and Form C-S/C, with supporting documents
• Prepare year-end files for the external accountant and respond to queries
• Track and follow up on ACRA filings and other statutory submissions
• Maintain finance, vendor, contract, and document-control records
• Order office and operational consumables and track spending against budget
• Maintain a vehicle register and send reminders for servicing, road tax, insurance, and inspection renewals
• Track renewals for subscriptions, licences, leases, and service contracts
• Coordinate vendor requests for office and showroom maintenance
• Handle ad-hoc administrative tasks assigned by the Director

• Bachelor’s degree in Financial Management or any related field
• More than 3 years of experience in full-cycle bookkeeping, accounting, or a related finance role
• Experience in accounts receivable, accounts payable, bank reconciliations, and financial reporting highly preferred
• Average to excellent verbal and written communication skills in English
• Hands-on experience using QuickBooks Online or other relevant accounting software
• Proficiency in Google Workspace, including Google Sheets, Docs, Slides, and other productivity tools
• Experience with statutory compliance and general administrative functions
• Ability to independently manage day-to-day accounting and administrative tasks
• Singapore statutory compliance knowledge, including CPF, GST, corporate tax, and ACRA filings

• Work remotely with a supportive team
• Performance-based incentives
• Long-term role with a clear development path for remote employees
• Remote work setup or work-from-home arrangement
• Monday–Friday schedule, 9:30 am–6:30 pm SGT