Talent Acquisition Specialist, Employee Onboarding

• Support PuzzleHR clients from candidate sourcing through new hire onboarding
• Partner with hiring managers to understand hiring needs and create and maintain job postings
• Source and screen candidates using job boards, professional networks, referrals, and outreach
• Build talent pipelines and promote open roles
• Coordinate interviews, reference checks, and recruiting communication
• Guide new hires through onboarding, including required forms, background checks, I-9, and E-Verify requirements
• Provide onboarding materials and orientation support
• Answer or escalate questions about payroll, benefits, and next steps
• Maintain accurate, confidential candidate and employee records across ATS, HRIS, payroll, and benefits systems
• Coordinate with clients, vendors, and internal HR, payroll, and benefits teams
• Configure and maintain onboarding workflows, documentation, and SOPs
• Troubleshoot system issues and recommend improvements
• Track recruiting and onboarding progress, meet deadlines, and perform other related duties

• Knowledge of U.S. onboarding requirements
• Experience with ATS, HRIS, payroll, benefits, and workflow tools such as Process Street
• Familiarity with Boolean searches
• Three or more years in HR employee onboarding, HR operations, or shared services preferred
• Strong communication, organization, attention to detail, problem-solving, and time management skills
• Ability to handle confidential information and changing priorities
• At least two years of candidate sourcing experience
• One year working directly with hiring managers required
• Full-cycle recruiting experience preferred
• High school diploma required
• College degree in Human Resources, Business, Psychology, or a related field preferred
• Experience supporting remote or multi-state employees and clients is valuable
• Prolonged periods of sitting at a desk and working on a computer
• Must be able to move up to 15 pounds at times
• Must be able to participate in video conferences and meetings

• Equal opportunity employer
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the role