Executive Assistant

• Manage and maintain calendars, schedule appointments, and coordinate meetings and travel arrangements for clients.
• Use software tools similar to Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and/or HubSpot to create and maintain systems.
• Handle incoming and outgoing communications, including emails, phone calls, and other correspondence.
• Assist in preparing and distributing reports, presentations, and other documents.
• Provide exemplary client service by promptly addressing inquiries and concerns.
• Manage multiple mailboxes supporting clients such as the CEO and COO.
• Collaborate with team members to ensure seamless operations and support across departments.
• Maintain confidentiality and discretion when handling sensitive information.
• Identify opportunities to improve efficiency and effectiveness in administrative processes.

• Proven experience as an Executive Assistant and Admin Role or in a similar role.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Familiarity with managing social media platforms and content management.
• Ability to maintain confidentiality and handle sensitive information.
• Willingness to work in US time zones (PST, EST, CST).
• High school diploma or equivalent.
• Stable and high-speed internet connection, preferably 25 MBPS or higher, with backup in cases of power interruption or service provider issues.
• Own PC/laptop with 8GB RAM and a processor of Core i5 / AMD Ryzen 3 / 2013 Mac equivalent or higher; Windows 10 or above / Catalina 10.15 or newer; up-to-date web browsers and security software; 500GB/128 SSD storage.
• Headset/earphone with noise cancellation and webcam at 720p or higher resolution.
• Designated, quiet, and well-organized workspace free from distractions.

• Permanent remote work setup
• Competitive starting rate paid in USD
• Internet Allowance
• Medical Allowance
• Retirement Fund
• Paid US holidays
• Paid Vacation and Sick Leaves