Executive Coordinator – CEO

• Manage the CEO's personal calendar, appointments, reminders, and daily scheduling needs
• Coordinate personal and business travel arrangements, including flights, accommodations, transportation, and itinerary changes
• Handle personal administrative responsibilities, including payments, renewals, purchases, documentation, and follow-up
• Coordinate with personal service providers, vendors, financial institutions, attorneys, legal advisors, notaries, and external institutions
• Support reservations, gifts, social commitments, and personal logistics
• Manage the CEO's professional calendar, meetings, commitments, and strategic focus time
• Coordinate internal and external meetings, including scheduling, confirmations, preparation, and follow-up
• Track action items, deadlines, commitments, pending decisions, contractual obligations, renewal dates, and important deadlines
• Prepare executive summaries, meeting notes, correspondence, documents, and administrative materials
• Support selected operational and business initiatives requiring coordination and execution
• Act as a trusted point of contact between the CEO and internal teams, external partners, professional advisors, and legal counsel
• Provide administrative support in legal-related matters and coordinate legal documentation, signatures, notarizations, certifications, and formalities
• Maintain accurate records of legal documents and confidential information
• Identify priorities, escalate relevant issues, anticipate problems, and resolve urgent matters
• Establish reliable systems for organization, follow-up, reminders, and execution
• Take ownership of assigned responsibilities and improve processes to reduce the CEO's administrative workload

• Previous experience supporting a CEO, founder, senior executive, or high-level professional in an executive assistant, personal assistant, or executive coordinator capacity
• Proven ability to manage both personal and professional responsibilities simultaneously
• Exceptional organizational, planning, and follow-up skills
• Strong understanding of administrative processes and experience handling confidential documentation
• Familiarity with basic legal terminology, contractual documentation, and legal or regulatory procedures
• Ability to coordinate effectively with attorneys, professional advisors, vendors, and external institutions
• Excellent written and verbal communication skills
• Strong attention to detail, sound judgment, and ability to anticipate needs
• High level of discretion, maturity, integrity, and trustworthiness
• Ability to work independently, solve problems, and adapt quickly in a fast-paced environment
• Proficiency with digital calendars, spreadsheets, document management, and communication tools
• Academic background or professional training in Law, Legal Studies, Business Administration, or a related field
• Previous experience as a Legal Assistant, Legal Administrative Coordinator, Executive Assistant in a legal environment, or similar position
• Experience managing contracts, legal documentation, compliance-related records, and coordination with external counsel
• Familiarity with corporate and personal administrative procedures
• Experience supporting senior executives with international business or personal matters
• Strong English and Spanish communication skills
• Experience handling highly confidential financial, corporate, or legal information

• Mostly remote work environment
• Fast-paced, cutting-edge work environment