Executive Assistant – CEO

• Manage permitting and licensing applications end-to-end
• Serve as the primary liaison for city and municipal email correspondence
• Triage executive inboxes and master schedules
• Filter urgent versus non-urgent matters and protect CEO focus
• Arrange complex business and personal travel logistics and reservations
• Manage discreet personal administrative workflows
• Identify operational friction points and recommend tools
• Build clear Standard Operating Procedures for repeatable workflows
• Act as the operational partner and proactive “second brain” to the CEO
• Take initiative on unresolved initiatives without line-by-line direction
• Use Claude to solve operational challenges, build dashboards and automations, and support landing page creation

• 3–5+ years of proven experience supporting senior leaders, founders, or C-suite executives in high-speed, demanding environments
• Exceptional prioritization and gatekeeping abilities
• Comfortable communicating with direct candor and receiving fast-paced feedback without softened messaging
• Demonstrated experience using AI tools, specifically Claude, as a daily thinking partner for analysis, problem-solving, and workflow building
• High initiative to take the lead on unresolved initiatives and anticipate upcoming operational needs before being asked
• Impeccable written and spoken English communication skills
• C1 English level required
• Direct experience handling municipal communications, city permits, and licensing documentation preferred
• Prior background in hospitality, restaurant, food & beverage, or multi-unit venue sectors preferred
• Must submit a resume and English audio/video recording via a publicly accessible Loom link
• Must upload a screenshot of an internet speed test
• Candidates must be based in South Africa or LATAM

• Remote work
• Monday to Friday, 9:00 AM to 6:00 PM Eastern Time