Programmatic Administration Consultant

• Monitor the administrative and financial execution of projects, including budget monitoring, commitments, disbursements, and resource flows
• Support processes related to contracts, suppliers, consultants, partners, and agreements
• Ensure document organization and traceability
• Contribute to institutional, tax, and funder requirements by identifying risks and supporting reviews and audits
• Prepare and consolidate information for reports, reconciliations, budget controls, project closeouts, and decision-making
• Coordinate priorities, schedules, and deliverables with teams across different functions and countries
• Support the administrative organization of meetings, travel, and events
• Use Microsoft Dynamics 365 Finance & Operations, CRM, Emburse, Microsoft 365, and Microsoft Copilot
• Use authorized artificial intelligence tools, review and validate their outputs, and preserve confidentiality
• Identify opportunities for process simplification, digitization, and improvement
• Prepare work plans, schedules, periodic reports, final reports, and documentation for project closeout

• University degree in Business Administration, Economics, Finance, Accounting, Engineering, or a related field
• At least five (5) years of experience in project administrative and financial management
• Experience with budget monitoring, financial reporting, document control, and financial accountability reporting
• Advanced proficiency in Microsoft 365, especially Excel, Outlook, Teams, and SharePoint
• Knowledge of ERP and CRM systems; experience with Microsoft Dynamics 365 Finance & Operations and Emburse is a plus
• Experience with or practical knowledge of generative artificial intelligence, preferably Microsoft Copilot, applied to analysis, document summarization, and productivity
• Ability to formulate effective instructions for AI tools and critically validate their outputs
• Ability to work remotely with multicultural teams
• English proficiency sufficient to understand technical and financial documentation
• For Brazilian candidates, Spanish is also required
• Experience in nonprofit organizations, international cooperation, or externally funded projects is a plus
• Experience in digital transformation, automation, or process modernization is a plus
• Experience in auditing, document management, regulatory compliance, and financial accountability reporting is a plus
• Knowledge and application of agile management methodologies is a plus
• Experience in process mapping and optimization is a plus

• Possibility of extension based on institutional needs and satisfactory completion of the assignment
• Remote work
• Opportunity to contribute to strategic projects and partnerships with social and environmental impact
• Scope flexibility based on operational and programmatic needs
• Work in a regional, collaborative, and multicultural environment