People Operations Specialist

• Support employee onboarding and help new hires become proficient with the firm's technology stack within their first week
• Assist with HR document, process, and compliance audits
• Monitor completion of required documentation, certifications, training, and policy acknowledgements
• Follow up with employees and managers on outstanding compliance items
• Maintain accurate HR records in Rippling and other HR systems
• Support sourcing for open roles, including candidate outreach and headhunting for hard-to-fill positions
• Manage candidate pipelines and update hiring managers on status
• Assist with background and reference checks and credential verification
• Participate in candidate interviews alongside hiring managers
• Maintain and update training curricula, onboarding materials, and learning resources
• Create SOPs, workflow documentation, process maps, and training materials
• Support assessments and knowledge checks to track training completion
• Identify opportunities to streamline HR workflows through automation and AI-powered tools
• Maintain workflows within monday.com and other operational platforms

• Bachelor's degree in Psychology, Human Resources, Business Administration, Management, or a related field (required)
• Tech-savvy, with the ability to quickly learn and adapt to new tools, systems, and platforms (required)
• Excellent written and spoken English with strong, proactive communication skills (required)
• Proactive and self-directed, able to anticipate needs and take initiative in a fast-paced, fully remote environment (required)
• Minimum of 2 years of experience in HR operations for a U.S.-based company, including onboarding, compliance, or employee lifecycle support (required)
• Experience using monday.com and HRIS platforms such as Rippling (required)
• Experience creating clear documentation, SOPs, or process materials
• Comfortable using AI tools to support content creation, documentation, and process efficiency
• Strong attention to detail and ability to manage multiple priorities
• Recruitment or sourcing experience, including candidate outreach, vetting, and interviewing (preferred)
• Experience with Canva or similar tools for training or communication materials (preferred)
• Most recent Resume/CV (required)
• Proof of qualifications and professional references

• Competitive compensation with performance-based bonuses
• Fully remote role within a diverse global team
• Paid time off, including U.S. federal holidays, sick leave, and annual leave
• Pacific Time-aligned working hours with reasonable flexibility
• Opportunity to grow with the firm's HR function as it scales
• Structured onboarding and clear expectations from day one
• Stable, long-term opportunity with a growing U.S. law firm
• Supportive and collaborative work environment built on accountability and continuous improvement
• Birthday recognitions and team appreciation initiatives
• 3-month probationary period to support onboarding and performance alignment