Marketing & Sales Operations Coordinator

• Maintain and update web pages and CRM pipelines within GoHighLevel
• Create images, video clips, and emails using established design templates and SOPs
• Execute email campaigns by generating initial copy with standard AI prompt templates and managing delivery schedules
• Organize and schedule pre-approved content across company social media channels
• Monitor central email inboxes and the client helpdesk, routing queries and tickets to appropriate specialists
• Maintain communication workflows between leads/customers and internal team members
• Liaise with the external finance team for monthly payroll processing and commission payouts
• Track sales commissions, generate reports, and maintain an inventory log of company property held by staff
• Track employee withholdings for pre-paid leased items, equipment, and company insurance policies
• Oversee DocuSign operations, load standard templates, and prepare standard agreements or PDF contracts
• Organize company databases across Notion Teamspaces, project management platforms, and cloud storage
• Coordinate equipment installation timelines and schedules between clients and field technicians
• Support Marketing and Sales teams with reliable back-office administrative and customer support operations under the guidance of the CMO and Sales Manager

• 2+ years in marketing/sales administration, general coordination, or a multi-functional administrative role
• Hands-on experience using GoHighLevel (GHL) or equivalent CRM platforms such as HubSpot or Salesforce
• Proficiency with Notion, DocuSign, and standard cloud workspaces such as Google Workspace
• Familiarity with AI copywriting tools such as ChatGPT and Claude using standard prompt templates
• Exceptional attention to detail and strong time-management capabilities
• Ability to execute established SOPs reliably
• Clear written and verbal communication skills for cross-departmental coordination and external vendor liaison
• C1 English level required; speaking strictly in English during the whole shift
• Resume and audio recording must be submitted in English
• Publicly accessible 30–90 second audio or video introduction recording required for application
• Internet speed test screenshot required for application