Executive Assistant

• Manage complex calendars, coordinating meetings, court appearances, client consultations, and personal commitments.
• Proactively identify and resolve scheduling conflicts.
• Screen, prioritize, and route calls, emails, and correspondence; draft initial responses and flag urgent matters.
• Prepare meeting agendas, briefing materials, presentations, and supporting documentation.
• Track tasks, deadlines, action items, and follow-ups to ensure timely completion.
• Coordinate domestic and international travel, including itineraries, reservations, lodging, and expense reports.
• Maintain organized filing systems and assist with document preparation and formatting.
• Update legal case management and CRM systems, such as Clio or Lawmatics.
• Serve as a professional point of contact for clients, opposing counsel, co-counsel, vendors, and internal staff.
• Coordinate personal appointments, errands, and household-related requests as needed.
• Use AI tools and LLMs to streamline recurring administrative tasks and improve efficiency.
• Identify opportunities to automate workflows, including communication drafting, meeting preparation, information organization, and follow-up tracking.
• Develop and refine prompts and repeatable workflows that produce accurate, useful outputs.
• Review AI-generated content for accuracy and follow firm policies when handling confidential or privileged information.
• Handle sensitive client files, personnel matters, and firm financial information with strict confidentiality.
• Exercise sound judgment and maintain professional boundaries when managing sensitive communications and requests.

• Proven experience as an Executive Assistant, Personal Assistant, or in a comparable role supporting senior leadership.
• Experience independently managing complex calendars, competing priorities, and time-sensitive follow-ups.
• Strong hands-on experience using AI tools and LLMs to automate tasks, beyond occasional chatbot use.
• Excellent written and spoken English, with professional communication skills.
• Strong organizational skills, attention to detail, and the ability to anticipate needs.
• Experience coordinating travel, preparing meeting materials, and maintaining organized documentation.
• Ability to handle confidential information with discretion and sound judgment.
• Comfort supporting both professional responsibilities and personal coordination needs.
• Previous experience supporting attorneys or working within a law firm.
• Familiarity with Clio, Lawmatics, or comparable legal case management and CRM systems.
• Experience using workflow automation platforms alongside AI tools.

• Competitive salary (USD)
• Work From Home
• Flexible hours