Operations Executive – Chief Of Staff

• Protect the founder’s deep-work blocks, batch meetings, enforce priorities, and manage access to his time
• Run the follow-up engine across action items, owners, due dates, reminders, escalations, messages, emails, and internal updates
• Build and operate the company operating system in Trello, Asana, or Notion
• Assign project owners, deadlines, next actions, and definitions of done
• Hold department leaders accountable for commitments
• Run end-to-end hiring operations for key roles, including pipelines, scheduling, scorecards, assignments, Loom reviews, and references
• Oversee content operations and track output, deadlines, and approvals across YouTube, Instagram, and email
• Collect and analyse the monthly P&L, maintain KPI dashboards, and run weekly reporting
• Review payroll and recommend changes to raises, compensation structure, inefficiencies, and staffing
• Manage miscellaneous operational projects, including home-studio build-out and software-cost audits
• Apply AI across workflows and advise department leaders on AI usage
• Progress from execution and systems management toward Office of the CEO and Chief of Staff responsibilities over 3–18 months

• You are an operator who likes execution, structure, and turning mess into order
• Extreme ownership and ability to anticipate rather than wait
• Ability to make good calls independently
• Comfortable working in the background while the founder is on camera
• Discretion and ability to handle high confidentiality and access
• Clear, detailed writing
• Enjoyment of running a tight system and holding people accountable
• Comfortable with administrative work, follow-up, conflict, and unglamorous tasks
• Familiarity with Google Workspace, Slack, Trello or Asana, Calendly, Zoom, and Loom

• Remote work
• Flexible hours
• USD compensation around $3k-5k/month (negotiable but dependable on seniority)
• Fast-track to Chief of Staff