Construction Admin Assistant

• Track tender opportunities from initial enquiry through submission, maintaining accurate records, documentation, and deadlines
• Follow up on outstanding tender information and help ensure documents are complete and submitted on time
• Monitor project delivery schedules and coordinate with the China team and site contacts
• Maintain delivery records, follow up on logistics arrangements, and communicate updates or potential delays
• Maintain organised and up-to-date project files
• Follow up with subcontractors for required safety and compliance documentation and track outstanding requirements
• Manage email correspondence with clients, suppliers, and subcontractors
• Monitor the company owner’s email inbox and respond on their behalf when unavailable
• Assist with research, document preparation, data entry, and other administrative tasks
• Keep the operations lead informed of progress, pending actions, and issues requiring attention

• Philippines-based candidate
• Proven experience in the construction industry, with a background in construction administration, project coordination, or a similar support role preferred
• Strong administrative and organisational skills
• Excellent written English and communication skills
• Strong attention to detail
• Ability to manage multiple priorities, track deadlines, and follow up on outstanding tasks
• Strong written and verbal English communication skills
• Ability to coordinate with overseas teams and construction site contacts
• Proactive and self-motivated, with ability to work independently
• Proficient in Microsoft Office, particularly Word and Excel
• Familiarity with Microsoft Outlook and WhatsApp
• Ability to align with AU business hours, approximately 9 AM–5 PM Monday to Friday
• Must disclose existing ongoing roles or client work
• Must reflect the engagement on LinkedIn as “Independent Contractor”

• 100% remote work from home
• Flexible time management as an independent contractor
• Full training on the company's products and systems