Purchasing Administrator

• Coordinate with vendors and suppliers to obtain quotations and pricing information
• Collaborate closely with the sales team to prepare, review, and upload customer quotations
• Process purchase orders and monitor order confirmations from suppliers
• Track order progress and provide timely updates on delivery schedules
• Follow up with vendors to ensure on-time delivery and resolve any delays
• Verify invoices by matching them against purchase orders and receiving documents
• Manage internal purchase requests while ensuring compliance with company procurement policies
• Investigate and resolve discrepancies related to pricing, quantities, invoices, and deliveries
• Maintain accurate purchasing and order records
• Generate procurement, purchasing, and order status reports as required by management
• Support day-to-day purchasing and administrative activities to ensure smooth operations

• 1-3 years of experience in an administrative, procurement, purchasing, or supply chain support role
• Strong attention to detail with excellent organizational and time-management skills
• Effective communication and interpersonal skills, with the ability to build and maintain positive vendor and internal stakeholder relationships
• Experience coordinating with suppliers, managing purchase orders, and tracking deliveries is an asset
• Proficiency in Microsoft Office Suite, particularly Microsoft Excel
• Familiarity with procurement, purchasing, or ERP systems such as SAP, Oracle, NetSuite, or similar platforms
• Ability to manage multiple tasks, prioritize competing deadlines, and work in a fast-paced environment
• Strong problem-solving skills with the ability to identify and resolve discrepancies efficiently
• High level of accuracy and commitment to maintaining data integrity and compliance with company policies
• Experience with inventory management, warehouse, or supply chain operations is nice to have
• Knowledge of procurement best practices, policies, and compliance standards is nice to have
• Familiarity with vendor management and supplier coordination is nice to have
• Experience with inventory tracking, forecasting, or replenishment is nice to have
• Exposure to ERP or inventory management systems is nice to have

• Competitive compensation package
• Opportunities for ongoing training and professional development
• Supportive work environment with a focus on safety and innovation
• Opportunity to expand knowledge of the technology and sales industry and develop broader business operations expertise
• Potential to grow into supporting additional teams, functions, and strategic initiatives across the organization