Senior Payroll Specialist

• Own regular and off-cycle U.S. payroll processing in Rippling
• Validate new hires, terminations, compensation changes, bonuses, deductions, reimbursements, and other payroll inputs
• Administer and reconcile contractor payments
• Coordinate payroll and bonus processing for employees engaged through EOR partners
• Validate EOR payroll calculations and reconcile invoices and statements against internal records
• Manage multi-state payroll requirements, including tax withholding, final pay, state registrations, tax notices, filings, and reconciliations
• Administer benefits deductions, garnishments, retirement contributions, and other payroll deductions
• Maintain accurate payroll and employee data in Rippling and troubleshoot configurations, reports, workflows, and records
• Investigate payroll discrepancies, identify root causes, and drive issues through resolution
• Serve as the primary point of contact for employee payroll questions
• Support payroll-related audits, census requests, and benefits or insurance reviews
• Manage year-end payroll activities, including W-2/1099 processing, annual reconciliations, and related tax requirements
• Maintain payroll SOPs and controls and identify opportunities to improve accuracy, efficiency, and audit readiness
• Partner with Finance, HR, Accounting, employees, and external payroll partners
• Report to the VP of Finance as part of the Finance team

• 5+ years of payroll experience, including at least 3 years directly administering U.S. payroll
• Hands-on experience processing payroll in Rippling
• Experience managing multi-state U.S. payroll; California and/or New York experience is strongly preferred
• Strong knowledge of U.S. payroll taxes, wage deductions, federal and state requirements, final pay, and off-cycle payroll
• Experience independently investigating and resolving payroll discrepancies
• Strong Excel or Google Sheets skills, particularly for reconciliations and payroll reporting
• Strong numerical reasoning and exceptional attention to detail
• Professional fluency in spoken and written English
• Strong communication and customer-service skills when handling sensitive employee payroll questions
• Ability to work independently, manage recurring deadlines, and take ownership in a fast-paced environment
• Must maintain at least 5 hours of daily overlap with U.S. Pacific Time business hours