Executive Virtual Assistant, AI

• Manage the professional calendar, coordinating meetings, consultations, mentoring sessions, speaking engagements, and other commitments while avoiding scheduling conflicts.
• Prepare, format, and organize business proposals, presentations, and documents.
• Support the organization of speaking engagements and events, including contacting clients, registering vendors, and scheduling briefing meetings.
• Follow up with clients, contacts, partners, and administrative requests.
• Organize and filter emails, messages, and requests, identifying priorities and tracking outstanding items.
• Support the management of mentoring programs by centralizing communication with participants and volunteers.
• Create checklists, track deadlines, and ensure activities progress as planned.
• Coordinate flight bookings and other aspects of business travel.
• Manage the issuance of invoices and other administrative documents in coordination with the responsible parties.
• Use artificial intelligence tools and implement automations to optimize recurring tasks.

• Previous experience as a virtual assistant, executive assistant, or in similar administrative roles.
• Hands-on experience with artificial intelligence and automation tools applied to administrative tasks.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong written and verbal communication skills for interacting with clients, partners, and program participants.
• Ability to work independently, anticipate needs, solve problems, and follow up on tasks without constant supervision.
• Brazilian nationality and fluency in Portuguese.
• Knowledge of English.
• Experience supporting consultants, mentors, or professional services firms.
• Experience organizing speaking engagements, events, or mentoring programs.

• Work arrangement: 100% remote
• Work schedule: 20 hours per week