Bilingual Executive Support Specialist

• Coordinate meetings with team members, clients, and other relevant parties
• Track tasks, priorities, and follow-up items in BloomGrowth
• Communicate with clients and team members in English and Spanish through phone calls and emails
• Assist with scheduling and tracking personal appointments and commitments as requested
• Handle confidential and sensitive information with professionalism and discretion
• Send reminders and follow up on meetings, commitments, and important deadlines
• Identify opportunities, propose relevant events, and coordinate participation when appropriate
• Maintain organized task lists, calendars, and follow-up systems
• Provide administrative assistance for special projects and initiatives
• Coordinate schedules and deadlines related to academic projects and other commitments
• Help prepare teaching materials, presentations, and PowerPoint slides
• Send appointment confirmations, reminders, and follow-up communications
• Organize and prioritize daily tasks to help ensure responsibilities are completed on time
• Manage executive calendars, schedule appointments, and coordinate meetings
• Recommend practical ways to improve organization, coordination, and efficiency
• Identify upcoming priorities, scheduling conflicts, and outstanding tasks
• Assist the Managing Attorney with academic and teaching-related administrative responsibilities
• Direct messages, requests, and pending items to the appropriate individuals and help ensure they are addressed promptly
• Serve as a point of contact for internal coordination and external communications

• Minimum of 1 year of experience as an Executive Assistant, Administrative Assistant, or in a similar support role
• Excellent written and verbal communication skills in English and Spanish
• Excellent organizational and time management skills
• Experience managing multiple calendars and complex schedules
• Strong attention to detail and commitment to accuracy
• Ability to manage multiple priorities, deadlines, and competing requests
• Ability to anticipate needs and follow through on commitments
• Ability to work independently and collaborate effectively with a remote team
• Professional discretion when handling confidential information
• Experience supporting senior leadership preferred
• Familiarity with immigration law or previous experience working in a law firm preferred
• Experience with task management platforms, project coordination, and presentation preparation preferred
• BloomGrowth for task tracking and follow-up
• Calendar management software
• Email platforms
• Video conferencing tools
• Presentation software

• Remote work opportunity
• Great Place to Work Certification workplace culture