Personal Assistant

• Run the CEO’s calendar, including scheduling, priorities, conflicts and time zones
• Prepare materials before meetings and ensure the right people and documents are present
• Record meeting decisions, assignments and deadlines; follow up with owners and report status to the CEO
• Plan and book business travel, including flights, hotels, transfers, visas and itineraries
• Handle the CEO’s personal administration within an agreed scope, including appointments, documents, travel and payments
• Triage the CEO’s inbox, draft replies, letters and short memos, and ensure important messages receive timely responses
• Coordinate between the CEO, internal teams, external partners and providers
• Pass company-document and KYB requests to the Operations Manager and track completion
• Prepare a weekly summary covering the upcoming week, open follow-ups and pending decisions

• 3+ years as an executive assistant to a C-level executive, ideally in fintech, financial services or a multi-entity group
• Proven experience supporting an executive remotely
• Very organised and self-directed: calendars, follow-up lists and trackers are your normal way of working
• Good written English: you can draft a letter or a memo that needs little correction
• Able to move tasks forward through people who do not report to you, including senior ones
• Absolute discretion: you will see the CEO’s calendar, personal matters and confidential company data
• Comfortable with Google Workspace or Microsoft 365, task trackers (ClickUp or similar) and shared document systems
• Availability during Cyprus business hours (EET/EEST), with flexibility when travel or urgent matters require it
• Russian is a plus

• Competitive salary
• Fully remote work
• 24 working days of paid annual leave
• A close working relationship with the CEO of a fast-growing regulated group in the digital-asset industry