Contract and Vendor Management Associate

• Coordinate contract intake, routing, approvals, signatures, amendments, renewals, and termination documentation
• Maintain the contract repository and accurately record key terms, dates, obligations, owners, and notice periods
• Prepare standard agreements, engagement letters, amendments, and supporting documents using approved templates
• Monitor open requests and follow up with internal stakeholders and vendors
• Support onboarding and maintenance of outside counsel, legal vendors, and service providers
• Collect due-diligence, conflicts, insurance, tax, banking, and engagement documentation
• Maintain vendor contacts, rate information, service standards, performance records, and issue logs
• Coordinate recurring vendor reviews and document follow-up actions
• Review invoices for required detail, mathematical accuracy, approved rates, matter coding, and supporting documentation
• Track invoice status, budgets, accruals, and exceptions and coordinate corrections with vendors and Finance
• Prepare reports on contract status, renewals, vendor performance, spend, and outstanding items
• Maintain audit-ready records of approvals, agreements, invoices, and correspondence
• Follow contracting, billing, records-management, and vendor-governance procedures
• Identify incomplete documentation, missed milestones, process gaps, and recurring issues for escalation
• Support updates to templates, trackers, procedures, and training materials
• Protect confidential and privileged information in records and communications

• Bachelor's degree in business, legal studies, finance, supply chain, or a related field; equivalent relevant experience may be considered
• 2+ years of experience in contract administration, vendor management, procurement, legal operations, finance operations, or a related function
• Experience maintaining detailed records, trackers, repositories, and deadline-driven workflows
• Strong organizational skills and accuracy when handling high volumes of documents and data
• Contract and document administration
• Vendor onboarding and records maintenance
• Invoice review, data reconciliation, and status tracking
• Microsoft Office and experience with contract, procurement, or matter-management systems
• Stable, reliable internet connection
• Professional and dedicated remote working setup
• Ability to work effectively across a remote, multinational organization and maintain confidentiality
• CV submitted in English
• Paralegal, procurement, or contract-management coursework or certification is preferred
• Exposure to commercial contracts, professional-service vendors, invoice review, or legal billing is preferred
• Preferred background in financial services, commercial lending, private lending, banking, fintech, specialty finance, mortgage lending, or another highly regulated industry

• Paid time off (PTO)
• Fully remote work environment
• Compensation in USD (amount not specified)