Executive Assistant

• Provide dedicated Executive Assistant support to senior stakeholders
• Manage complex diaries across multiple stakeholders and time zones, prioritising and resolving conflicts
• Plan and book international travel, including flights, accommodation and ground transport
• Coordinate internal and external meetings, book meeting rooms and prepare meeting materials
• Process expenses and invoices accurately and on time with the finance team
• Handle ad hoc personal tasks for stakeholders with discretion, judgement and sound prioritisation
• Act as a key point of contact for external stakeholders including entrepreneurs, CEOs, board members and professional advisors
• Maintain accurate client and contact records in client systems
• Maintain strict confidentiality of sensitive business, investment and legal information
• Provide cover and support to the wider EA team during peak workloads and absences
• Coordinate team events, client events, webinars and year-end functions
• Support document formatting, task trackers, file management and other operational administration
• Support investment teams, legal teams and compliance processes as required
• Track, report and coordinate compliance administration with internal teams and external providers
• Help shape ways of working on a new client account, document processes and onboard new team members
• Identify process improvements and reduce non-value-added activity
• Contribute ideas on automation and digital tools

• Minimum 2 years' proven experience as an Executive Assistant or PA supporting senior executives and multiple stakeholders (Director, Partner or C-suite level)
• Proven complex diary management across multiple time zones
• End-to-end international travel planning and booking
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams
• Excellent written and spoken English
• Demonstrated discretion and sound judgement handling highly confidential information
• Experience working in a fast-paced, evolving environment with competing priorities
• Meticulous organisation and exceptional attention to detail
• Ability to adapt quickly to shifting priorities and unexpected situations with limited guidance
• Strong written and verbal communication skills
• Ability to work autonomously and collaborate with a wider EA team
• Desirable: EA experience in private equity, investment, finance, consulting, legal or professional services
• Desirable: Experience leading, mentoring or onboarding other EAs or administrators, or ambition to grow into a Team Lead role
• Desirable: Experience supporting legal or compliance teams
• Desirable: Experience with expense and travel platforms such as Expensify and Amex GBT, CRM systems such as Salesforce, and e-signature tools such as DocuSign
• Desirable: Experience providing remote or virtual executive support
• Desirable: Experience coordinating corporate events, webinars or board and committee meetings
• Desirable: Practical use of AI tools to streamline drafting, scheduling or administrative tasks
• Availability to work Monday-Friday, 37.5 hours per week, from 2:00pm to 10:30pm UK time

• Competitive salaries
• Yearly bonuses based on company, department and individual performance
• Flexitime initiative: work when you're most productive (core hours 10am - 4.30pm)
• 33 day annual leave
• Department incentives
• Employee Assistance Programme
• Career development
• Flexible working
• Meaningful progression