Asset & Lease Manager

• Abstract executed leases and amendments into the lease database
• Maintain the critical date calendar and provide advance notice
• Route and file leases, amendments, estoppels, SNDAs and consents in indexed digital lease files
• Set up and maintain rent records, escalations, amendments and abatements
• Validate monthly base rent, CAM, tax, insurance and percentage-rent billings against leases before payment
• Prepare payment files for Accounting
• Manage outsourced CAM and tax audits and track approved claims through credit or refund
• Review year-end reconciliations and correct errors
• Track real estate tax bills and assessments, verify pro-rata shares and flag protest candidates
• Issue and maintain certificates of insurance
• Monitor landlord obligations and issue notices for unmet obligations
• Maintain W-9s, landlord and property manager records and payment instructions
• Support franchisor and lender consent, estoppel and reporting requests
• Serve as day-to-day contact for property managers
• Prepare and file TI allowance draw packages and track receipt
• Support back-charge claims and portfolio events including closures, relocations, assignments and subleases
• Maintain lease database accuracy and produce recurring reports
• Write and maintain SOPs and help define, train and supervise a future associate role

• 4+ years in U.S. retail or commercial lease administration, lease accounting or property accounting, ideally with multi-site portfolios
• Ability to read and accurately abstract U.S. shopping-center leases, including CAM, tax and insurance pass-throughs, caps, exclusions, options and notice requirements
• Working knowledge of CAM and real estate tax reconciliations, with ability to identify improper charges and maintain positions with landlords or audit firms
• Experience managing certificates of insurance against lease-specific requirements
• Advanced Excel
• Excellent written and spoken English for direct, professional correspondence with U.S. landlords and property managers
• Exceptional accuracy and follow-through, and comfort owning a deadline calendar where missed dates have financial consequences
• Must have a computer/laptop with a webcam
• Reliable high-speed internet
• Preferred: experience with a lease administration platform, e-signature tools and an ERP/AP system
• Preferred: experience supporting a growing portfolio or working with a U.S.-based team from offshore

• Full-time Monday–Friday night shift
• Remote work setup
• Equal employment opportunity workplace