Vendor Management Coordinator

• Support day-to-day operations of study drug, comparator, and depot management activities
• Coordinate with vendors and support vendor management for outsourced clinical supply services
• Request and review vendor quotations, including pricing, scope, quantities, and services
• Create and manage Purchase Orders in accordance with global procedures, internal agreements, approval requirements, and financial controls
• Manage selected vendors and ensure requirements, timelines, costs, and deliverables are met
• Oversee Purchase Orders and vendor services, including distribution plans, Site Initiation Visit dates, product requirements, delivery timelines, and quality standards
• Participate in GCS mini-team meetings and provide input on vendor processes, costs, timelines, requirements, and deliverables
• Ensure activities comply with company Good Practices, applicable procedures, and client requirements
• Review complex vendor invoices against quotations, Purchase Orders, contracts, and services performed
• Monitor Purchase Order balances, vendor charges, service costs, and invoice status
• Coordinate with Procurement, Finance, Accounts Payable, and internal stakeholders to resolve discrepancies
• Interact with internal departments to obtain approvals, revisions, and supporting documentation
• Complete ongoing training related to clinical supplies, GxP activities, and applicable regulations
• Participate in departmental project teams and liaise with cross-functional teams

• Advanced English and good written and verbal communication skills
• Solid understanding of the clinical supply process, including manufacturing, handling, importing, shipping, exporting, auditing, labeling, and packaging
• Strong organizational, planning, and time management skills
• Strong analytical skills and ability to work on issues of a diverse and confidential nature
• Proficiency in Microsoft Office programs
• Strong customer service orientation and attention to detail aligned with high standards of quality and excellence
• Adaptability to change and ability to handle high-pressure situations
• Ability to work in a team environment and independently with moderate direct supervision
• Ability to use proper communication channels to voice concerns and suggestions

• Fully remote work arrangement