Operations / Admin Manager

• Run the back office of a growing US business in trades, real estate, merch or consulting
• Own day-to-day operations including orders, scheduling, vendors, and client communication
• Coordinate the team and contractors; track tasks and deadlines
• Keep CRM and job-tracking systems accurate
• Support payroll preparation, invoicing, and bookkeeping handoffs
• Document processes as SOPs and automate repeat work with Notion, Zapier, and AI tools
• Report weekly on key numbers and open issues
• Solve problems independently and escalate only what needs the owner

• 4+ years in operations or office management
• At least 2 years of experience working for a US company
• Strong organization and ability to own a process without supervision
• Experience with Notion, Asana or ClickUp, Google Workspace, and a CRM
• C1 English proficiency and confidence with clients and vendors
• Zapier or Make experience nice to have
• QuickBooks experience nice to have
• Jobber or ServiceTitan experience nice to have
• DoorLoop or AppFolio experience nice to have
• End-to-end workflow ownership, self-built automation, and managing people or vendors are advantageous for top of range

• $20,000–30,000 USD/year ($1,800–2,600/month) base plus potential commission
• Full-time
• Remote work
• US business hours