Executive/Admin Assistant

• Provide day-to-day administrative and executive support
• Manage emails and correspondence using Gmail
• Manage schedules and appointments using Google Calendar
• Prepare and send invoices for required deposits and payments using QuickBooks Online
• Contact clients regarding overdue payments and follow up on outstanding invoices
• Assist with filing liens for unpaid customer accounts, following established procedures
• Submit required workers’ compensation details
• Learn to use UKG to input information as needed; payroll processing and submission are not part of this role
• Enter jobs into the company's timecard system
• Follow established Standard Operating Procedures (SOPs)
• Assist with documenting processes using Scribe
• Learn and use a planned CRM dashboard when implemented
• Perform other administrative tasks as assigned

• Previous experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant
• Experience with QuickBooks Online, invoicing, or collections is an advantage
• Proficiency in Gmail and Google Calendar
• Strong written and verbal English communication skills
• Comfortable making professional calls regarding outstanding payments
• Excellent organizational skills and attention to detail
• Ability to work independently, manage multiple priorities, and meet deadlines
• Willingness to learn new systems and follow established procedures
• Experience in the construction, restoration, or a related industry is a plus