Senior Executive Assistant, Ops & AI Workflows

• Manage the calendar, inbox and travel, and keep the founder one step ahead
• Run weekly priorities, meeting prep, follow-ups and action-item tracking
• Speak for the founder with clients, vendors and the team, on calls and over email
• Build and maintain workflows in Notion, Asana, Zapier, Google Workspace and AI assistants
• Keep the CRM (HubSpot or similar) clean and up to date
• Prepare documents, decks and reports, and run light research
• Spot bottlenecks and fix them without being asked

• 4+ years as an EA or chief-of-staff-style assistant, including 2+ supporting a US founder or executive
• C1 or better English, and comfort on live client calls
• Strong command of Google Workspace and at least one project tool
• Hands-on use of AI tools to speed up work
• Discretion, ownership and fast response time during US hours
• Professional services, finance or real estate experience preferred
• HubSpot preferred
• Zapier or Make preferred
• Founder-level experience, self-built workflows, and a track record of running ops without supervision are advantageous for the top of the range

• $20,000–30,000 USD/year ($1,800–2,600/month) base plus potential commission
• 100% remote
• Full-time employment
• US business hours