Administrative Assistant, QuickBooks

• Provide comprehensive administrative support to the team
• Enter and categorize daily financial transactions, expenses, and vendor bills in QuickBooks
• Create, send, and track client invoices and process incoming payments
• Support month-end reconciliations, receipt organization, and basic financial reporting
• Manage incoming phone calls, emails, and physical or digital correspondence
• Maintain organized digital filing and record-keeping systems
• Coordinate office supplies, vendor relationships, and general office needs
• Assist leadership with calendar management, meeting scheduling, and travel arrangements
• Serve as a professional point of contact for clients and vendors
• Assist with special projects, team onboarding logistics, and company document preparation

• Advanced English knowledge required
• QuickBooks mastery, including QuickBooks Online/Desktop
• Experience managing daily financial workflows and transaction logs
• Experience generating and processing client invoices and monitoring accounts receivable
• Experience managing accounts payable, vendor bills, and digital receipts
• Experience reconciling monthly bank statements and credit card accounts
• Experience compiling Profit & Loss and aging reports
• Microsoft Excel and Google Sheets proficiency, including formulas, filtering, and formatting
• Calendar management and executive scheduling experience
• Google Drive and OneDrive digital filing systems experience
• Experience with multi-line phone systems, Slack/Teams, and high-volume corporate email
• Proficiency with Google Drive, Gmail, Docs, Sheets, Microsoft Word, Excel, Hubstaff, Zoom, and QuickBooks
• Professionalism, communication, proactiveness, analytical skills, teamwork orientation, organization, attention to detail, risk identification, prioritization, and compliance
• Must have own computer with internet access
• Must be comfortable using Hubstaff time tracking software
• Must submit a 1.5–2 minute voice note in English during screening

• Remote work
• Monthly payments via Papaya Global or Payoneer
• Flexible payment options
• Work-from-home computer and internet access (candidate-provided)
• Hubstaff time tracking software