Executive VA – Business Development, Relationship Management

• Review proposal history and relationship records to identify dormant clients and contacts
• Re-engage past clients, architects, developers, designers, and other professional contacts through outbound calls and email
• Research target firms, decision-makers, leadership teams, websites, LinkedIn profiles, and recent projects
• Initiate professional conversations leading to meetings, referrals, renewed relationships, or future project opportunities
• Maintain outreach cadences and accurately record contact status, relationship context, next actions, and follow-up dates
• Gather feedback regarding lost proposals, pricing concerns, service gaps, and provider dissatisfaction
• Maintain outreach stages, relationship status, opportunity notes, and pending follow-ups
• Use LinkedIn for prospect research, networking, and professional visibility
• Schedule business development calls, meetings, and in-person lunches
• Coordinate calendars and follow-ups to ensure conversations result in defined next steps
• Draft and send professional outreach emails
• Monitor and organize inbound communications, client inquiries, drawings, and project requests
• Keep leadership informed about responses, opportunities, objections, and relationship developments
• Maintain marketing materials and project reference documents
• Support LinkedIn and light social media or online presence updates
• Research industry opportunities and potential partnerships
• Coordinate updates to project lists, award announcements, and website content
• Manage business development calendars through Microsoft Outlook
• Organize proposal files, project documents, and communication records
• Track proposal and client-request deadlines, missing documents, pending actions, and follow-ups
• Track active project coordination items and confirm required documents, drawings, and deliverables are received and organized
• Maintain outreach, marketing, and internal-priority trackers
• Coordinate with IT support regarding access to required tools
• Provide QuickBooks bookkeeping support only when assigned

• Full-time availability during Pacific Time business hours, eight hours per day, Monday through Friday
• Fluent, confident, professional spoken and written English
• Ability to credibly communicate with architects, contractors, and other technical design and construction professionals
• Proven professional-level business development and marketing experience
• Experience representing a professional or technical service to a B2B audience
• Ability to lead and work independently with accountability for results
• Demonstrated experience in business development, sales support, client relationship management, account management, lead generation, or comparable client-facing work
• Confidence initiating outbound phone calls with business owners, executives, architects, developers, designers, contractors, and other professional stakeholders
• Experience managing outreach campaigns, follow-up cadences, CRM activities, or relationship-tracking systems
• Strong research skills, including the ability to identify target firms, decision-makers, and relevant business opportunities
• Consistent documentation and follow-through, ensuring that meaningful interactions, next actions, and follow-up dates are accurately recorded
• Ability to prioritize business development activities alongside administrative and project coordination responsibilities without requiring daily step-by-step supervision
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel
• Experience in architecture, engineering, construction, real estate development, design firms, building products, or similar professional services is strongly preferred
• Experience supporting professional services, architecture, engineering, construction, real estate development, design firms, building product suppliers, custom manufacturers, luxury residential service providers, or similar architect-adjacent markets is preferred
• Experience with LinkedIn for professional networking, prospect research, and business development is preferred
• Familiarity with ChatGPT or other AI-assisted productivity tools is preferred

• Paid Time Off
• HMO
• Fully Remote Work