Executive Assistant

• Provide administrative and executive support to the Chief of Staff
• Work independently with minimal supervision and make sound decisions within the role’s scope
• Represent the Chief of Staff when authorized and communicate with internal and external stakeholders
• Manage calendars, appointments, meetings, schedules, and scheduling conflicts
• Manage emails, correspondence, and business communications
• Prepare meeting agendas, take meeting minutes, and track action items
• Organize and maintain digital files, documents, reports, presentations, and business records
• Monitor tasks, deadlines, and deliverables and follow up with team members
• Assist in planning, coordinating, and monitoring projects
• Maintain project trackers, monitor progress, coordinate with stakeholders, and provide project updates
• Coordinate meetings, projects, and communications with internal and external stakeholders
• Anticipate the Chief of Staff’s needs, identify potential issues, and recommend solutions
• Handle confidential information with professionalism, discretion, and integrity
• Maintain task trackers and provide updates on pending items, priorities, and completed tasks
• Perform other administrative, operational, and coordination tasks as required

• Must be available for a full-time, work-from-home position during agreed working hours (Pacific Standard Time)
• Must be comfortable remaining on Zoom with the camera turned on throughout the entire work shift, except during scheduled breaks or as otherwise agreed
• Must have a reliable, high-speed internet connection, a functional webcam, a clear audio setup, and a quiet, professional home workspace
• Must maintain a professional appearance and remain attentive, engaged, and responsive during working hours
• Must be comfortable with regular virtual communication and collaboration with the Chief of Staff and other team members
• Intel processor: Core i7 11th generation and above, or Core i5 13th generation and above
• AMD processor: AMD Ryzen 5, 7, or 9, minimum series 7000
• Macintosh processor: Core i7/i5/M1/M2
• Minimum 12 GB RAM
• Minimum 128 GB SSD storage
• 2 GB graphics memory
• Mouse and keyboard
• Noise-cancelling headset
• Primary internet jitter below 10ms
• Primary internet latency below 160ms
• Primary internet upload speed more than 25 Mbps
• Primary internet download speed more than 40 Mbps
• LAN-cabled internet required
• Reliable power backup sustaining a minimum of 8 hours
• Secondary internet with jitter below 10ms, latency below 160ms, upload minimum 25 Mbps, and download minimum 25 Mbps

• Work-from-home/remote position
• Full-time employment
• Work during agreed working hours aligned with Pacific Standard Time