Accounts Payable Officer

• Receive, check and enter supplier bills in Xero for Australian, US, UK and Canadian companies
• Match bills to purchase orders and goods received before approval
• Code bills to the correct company, account, market and tax treatment, including GST, VAT and sales tax
• Prepare weekly payment runs in AUD, USD, GBP and CAD for approval
• Process deposits and balance payments for overseas manufacturing orders
• Check freight, customs, duty, courier and warehouse invoices against shipments and agreed rates
• Reconcile supplier statements and resolve differences
• Maintain accurate accounts payable ageing reports and follow up overdue or disputed bills
• Set up and maintain supplier records, including fraud checks on bank details
• Support month-end close with accruals, prepayments and intercompany charges
• Answer supplier questions and collaborate with operations and logistics teams
• Improve and automate accounts payable processes, including invoice inbox and AI-assisted invoice capture

• 3+ years of accounts payable experience, ideally in eCommerce, retail or a business that imports stock
• Hands-on experience with Xero; QuickBooks or MYOB experience also considered
• Experience with bills and payments in more than one currency, across more than one company or country
• Good understanding of GST and VAT on supplier bills
• Experience matching bills to purchase orders; inventory system experience (Cin7 or similar) is a plus
• Strong Excel or Google Sheets skills, including lookups and pivot tables
• Very accurate and organised, with a record of meeting payment deadlines
• Business-fluent English for written and spoken communication with suppliers worldwide
• Comfortable using automation and AI tools to speed up routine work
• Available to work during Australian business hours

• Competitive salary
• Comprehensive healthcare and insurance benefits
• Opportunities for career development and advancement
• Work from home role