Executive Assistant

• Provide comprehensive administrative support to executives, including calendar management, meeting coordination, appointment scheduling, and travel arrangements
• Prepare agendas, meeting minutes, reports, presentations, and business documents
• Manage executive emails, correspondence, and follow-ups
• Organize digital files, records, and documentation
• Monitor action items and follow up on decisions, commitments, and outstanding tasks
• Handle confidential business information
• Plan, organize, and monitor projects and deliverables
• Maintain project timelines, task trackers, status reports, and documentation
• Coordinate with internal departments, external partners, and stakeholders
• Track milestones, identify delays or risks, and escalate issues
• Facilitate project meetings and monitor assigned action items
• Support new initiatives, process improvements, and strategic business projects
• Coordinate daily business operations and organizational workflows
• Develop and maintain SOPs, policies, and administrative processes
• Monitor operational tasks, deadlines, and deliverables
• Identify workflow inefficiencies and recommend productivity improvements
• Coordinate resources, schedules, documentation, logistics, vendors, and procurement requests
• Serve as a central coordination point among executives, employees, clients, vendors, and stakeholders
• Facilitate cross-departmental communication and information sharing
• Prepare leadership updates, summaries, administrative reports, project reports, and operational reports
• Maintain dashboards, spreadsheets, and tracking systems
• Support data gathering, analysis, and documentation for business planning and decision-making
• Assist with productivity tools, project management systems, and business applications

• Bachelor's degree in Business Administration, Management, Operations Management, Project Management, or a related field; equivalent practical experience may also be considered
• Proven experience as an Executive Assistant, Administrative Assistant, Project Coordinator, Operations Coordinator, or in a similar role
• Demonstrated experience supporting executives and coordinating projects or business operations
• Strong organizational, planning, and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office or Google Workspace, particularly spreadsheets, presentations, calendars, and document management
• Familiarity with project management and collaboration tools such as Asana, Trello, Monday.com, ClickUp, Jira, or similar platforms
• Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment
• Ability to work independently, anticipate needs, exercise sound judgment, and take initiative
• High level of professionalism, discretion, and integrity when handling confidential information
• Strong problem-solving skills and a proactive approach to identifying and resolving issues
• Experience supporting senior executives, directors, or business owners
• Experience coordinating cross-functional projects and monitoring project deliverables
• Knowledge of business operations, workflow management, and process improvement
• Experience creating SOPs, reports, dashboards, and project documentation
• Familiarity with task automation, productivity tools, and digital workflow systems
• Experience working with remote or distributed teams is an advantage

• Competitive salary based on experience and skill set
• 100% remote role — work from home anywhere in the Philippines
• Paid local holidays aligned with the UK business calendar
• Opportunities for training and professional growth
• Work directly with a supportive UK team — no agency middleman
• Long-term engagement with a stable and growing business