Data Entry Specialist – AR/Billing Specialist

• Prepare and submit accurate builder invoices for completed work
• Verify billed work against job records, approved scopes, and pricing
• Maintain organized billing records and supporting documentation
• Prepare quotes for extra work outside the original scope
• Submit and track EPO/VPO requests through approval
• Ensure approved EPOs/VPOs are billed correctly and on time
• Monitor aging reports and identify past-due builder invoices
• Follow up with builders on overdue invoices through calls, emails, and builder portals
• Document follow-ups and escalate long-outstanding balances
• Investigate disputed invoices, EPOs, and VPOs
• Communicate with builders and internal teams to resolve discrepancies
• Issue corrections, credits, or resubmissions when required
• Process, post, and reconcile builder payments against open invoices
• Identify short payments, overpayments, or unapplied funds and follow up
• Maintain accurate payment records for reporting
• Provide AR status updates and aging summaries to management
• Coordinate with Operations and Field teams to confirm completed work and extra work details
• Recommend process improvements to speed up billing and reduce disputes

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• 2–5+ years of accounts receivable, billing, or collections experience, preferably in construction, home building, or trade services
• Excellent written and verbal English communication skills
• Ability to work overnight/graveyard shifts in Philippine time or within US operating hours
• Proficiency in Microsoft Excel (VLOOKUP, pivot tables, filters) and Google Sheets
• Experience with accounting software such as QuickBooks, NetSuite, or similar
• Experience using builder/vendor portals (e.g., SupplyPro, BuildPro, Hyphen) is a plus
• Strong understanding of the full AR cycle: invoicing, collections, payment posting, and reconciliation
• Familiarity with EPOs (Extra Purchase Orders) and VPOs (Variance Purchase Orders) in residential construction
• Ability to manage multiple builder accounts in a fast-paced environment
• Strong negotiation and dispute resolution skills
• High attention to detail with strong numerical accuracy
• Strong organizational and time management skills
• Excellent analytical skills
• Effective communication skills with a problem-solving attitude
• Strong customer service orientation
• Excellent knowledge of accounting regulations and procedures

• Permanent work-from-home setup
• Company equipment provided
• Government Mandated Benefits Employer Share
• Internet stipends upon regularization
• HMO Coverage upon regularization (with an option to enroll as early as Day 1)
• PTO credits and service incentive leaves
• Major spring and winter company live events
• Monthly employee appreciation virtual events
• Company-provided career skills training courses
• A company culture focused on your personal and professional growth
• Industry-leading salary packages