Executive Assistant

• Collect, match and file every receipt and invoice the same day
• Prepare bookkeeping for each company and chase missing information
• Get NDAs and contracts signed, versioned and stored
• Maintain drive structure so documents are quickly findable
• Follow up with lawyers, tax advisors and partners until open points are closed
• Handle short research tasks ending in a clear recommendation
• Manage email and WhatsApp daily: sort, flag and respond as appropriate
• Book calls and meetings across people and time zones
• Plan travel and logistics, including occasional personal bookings
• Provide scheduling, travel and administrative support to the wider team
• Support a family office and multiple fast-growing companies across apps, agencies, B2B CRM, e-commerce, cosmetics and skincare

• Near-native conversational fluency in German
• Fluent English
• Clear, friendly, fast communication with a feel for tone and discretion
• Extremely organised, reliable and discreet approach
• 2+ years as EA, office manager or in operations
• Comfort with numbers and invoices
• Daily Claude or ChatGPT user who can show where it saves you time
• AI enthusiast who builds own workflows (brownie point)
• Fast-paced background (brownie point)
• Confidence to check and challenge project plans, quotes and invoices (brownie point)
• Must work remotely within CET ±3h
• Full-time, primary role; no freelancing or second jobs

• Full-time, exclusive role
• Fully remote
• 20 days paid leave
• Stable contract with Ingo Lange Ltd, Cyprus
• Room to grow and take on more responsibility
• Direct work with Dr. Ingo Lange in a small, fast team that uses AI everywhere
• Independent contractor arrangement
• Gross salary with tax-related procedures handled by the contractor