Administrative Assistant

• Provide remote administrative support to the Operations Manager and Project Management team
• Prepare, organize, and track construction submittals, RFIs, and related project documentation
• Maintain accurate submittal logs, RFI logs, project action-item trackers, compliance logs, and electronic records
• Follow up with project teams, subcontractors, suppliers, and general contractors on outstanding documentation
• Organize project files, drawings, correspondence, and records in SharePoint, Microsoft Teams, and Procore
• Assist with project closeout packages, including warranties and O&M manuals
• Request and track certificates of insurance, W-9s, licenses, and other subcontractor documents
• Collect certified payroll documentation and assist with LCPtracker entries where authorized
• Prepare standard subcontract packages and track signature and execution status
• Track safety training certifications, expiration dates, site access, badging, and project-specific onboarding requirements
• Update administrative trackers, project schedules, and task lists
• Coordinate meetings and prepare agendas and follow-up notes
• Assist with digital employee onboarding documentation and approved personnel records
• Track company license, registration, and certification renewals
• Prepare professional correspondence, forms, reports, and internal communications

• Bachelor's degree in Business Administration, Office Administration, Construction Management, Engineering, or a related field preferred
• 2+ years of experience in administrative support, project coordination, or document control, preferably in the construction industry
• Strong verbal and written English communication skills
• Ability to work overnight/graveyard shifts in Philippine time or within US operating hours
• Strong proficiency in Microsoft Office (Excel, Outlook, Word) and Microsoft Teams
• Familiarity with Procore, SharePoint, or similar document management systems preferred
• Familiarity with construction RFIs, submittals, and closeout documentation is an advantage
• Knowledge of subcontractor compliance requirements (COIs, W-9s, licenses) is an advantage
• Familiarity with federal construction documentation, certified payroll, or LCPtracker is a plus
• Ability to work independently, prioritize assignments, and follow up on deadlines without constant supervision

• Industry-leading salary packages
• Permanent work-from-home setup
• Company equipment provided
• Government-mandated benefits employer share
• Internet stipends upon regularization
• HMO Coverage upon regularization (with an option to enroll as early as Day 1)
• PTO credits and service incentive leaves
• Major spring and winter company live events
• Monthly employee appreciation virtual events
• Company-provided career skills training courses
• A company culture focused on your personal and professional growth