Executive Assistant

• Update proposals, verify numbers and terms, and manage the approval process
• Manage complex scheduling, booking 20+ meetings per week while maintaining breaks, meals, and focus time
• Resolve calendar conflicts by offering alternative dates or checking priorities
• Maintain an overview of ongoing proposals, client deliverables, hiring, and invoices
• Provide daily morning briefs on items requiring the founder's attention
• Generate and send invoices, track payments, and chase overdue accounts
• Drive hiring by screening CVs, scheduling interviews, and preparing next steps
• Coordinate training sessions and retreats, including agendas, materials, logistics, and attendee communications
• Transform founder's raw content into polished presentation decks
• Evaluate, recommend, and set up task management and scheduling tools
• Build systems from the ground up and proactively follow up on outstanding items
• Adjust overloaded calendars and flag stalled deals

• At least 4 years of experience directly supporting a founder, business owner, or senior executive, taking full ownership of their calendar and tracking a wide range of tasks
• Proven track record of driving work to completion, especially when outcomes depend on other people
• Confidence to politely push back on senior leadership regarding time, deadlines, or pending items
• Excellent written English
• Sound judgment managing calendars across US time zones
• Strong proficiency in Google Workspace
• Solid working knowledge of Microsoft Office
• Hands-on experience configuring and managing task or project tools such as Monday.com, ClickUp, Asana, Notion, or Trello
• Ability to turn raw content into finished, professional presentation decks
• Experience utilizing AI tools and reviewing and verifying outputs before distribution
• Availability during the client's US business hours
• Reliable internet connection and a solid backup plan for outages
• Preferred: experience supporting a consulting, professional services, or agency business
• Preferred: familiarity with proposals, invoicing, and payment follow-ups in a small business environment
• Preferred: background in recruitment coordination or HR administration
• Preferred: hands-on experience managing a CRM or sales pipeline tracker
• Preferred: proficiency with scheduling tools such as Calendar Bridge or Reclaim and automation platforms such as Zapier
• Preferred: formal project management training or certifications

• Company culture focused on team member well-being
• Good work-life balance
• Respectful work environment
• Equipment provided
• HMO
• 13th month pay