Virtual Assistant, Transaction Analyst

• Create and maintain accurate Purchase Orders based on approved purchasing requirements
• Review PO items, quantities, vendors, pricing, locations, and required fields
• Monitor and update open POs and ensure documentation supports receiving and inventory tracking
• Create and update Bills of Materials, verifying components, quantities, item numbers, and units of measure
• Process Item Receipts for vendor, warehouse, and transfer-order shipments
• Compare expected and received quantities and resolve receiving discrepancies
• Process Build Assembly transactions for co-manufactured finished goods
• Verify BOM components, consume correct inventory quantities, and record finished goods
• Record and reconcile co-manufacturer scrap quantities and process inventory adjustments
• Perform monthly inventory reconciliations across systems, warehouse records, and reports
• Investigate variances, coordinate with relevant teams, process approved adjustments, and document results

• 1–2+ years of virtual experience in inventory control, purchasing, supply chain, or transactional accounting
• Hands-on experience with an ERP/inventory system; NetSuite strongly preferred
• Strong attention to detail and comfort reconciling data across multiple sources
• Solid Excel/Google Sheets skills, including VLOOKUP and pivot tables
• Clear written and verbal communication for coordinating with co-manufacturers, warehouse, and internal teams
• Ability to manage a high volume of recurring transactions accurately under deadline
• Preferred: Experience working with third-party co-manufacturers in a CPG/food & beverage environment
• Preferred: Familiarity with BOM structures, assembly/build transactions, and inventory adjustment workflows
• Preferred: Exposure to monthly close or reconciliation processes

• No specific benefits or compensation extras stated