Administrative and Finance Assistant

• Manage operating expenses for the field office and field activities, including preparing approved daily payments
• Review accounting documents and ensure that transactions are fully documented
• Verify advance requests, travel expense reports, and operating expenses; reconcile advances and archive supporting documents in SharePoint
• Support the Grants team in tracking and processing fund requests and regional subgrant reports
• Support the management of workshops and activities, including participant payments
• Provide administrative and logistical support for the field office and monitor assets and equipment
• Assist the Dakar Procurement department with on-site acquisitions and serve as the focal point for local suppliers
• Serve as the administrative liaison with the Regional Health Directorate and local partners
• Maintain accounting records and files; verify invoices and prepare payment documentation
• Manage and liquidate advances for missions, workshops, staff, and consultants
• Record transactions in GFAS and maintain physical and electronic archives in SharePoint
• Monitor the fixed asset register and flag non-compliant expenses, budget overruns, or financial risks
• Identify local suppliers, collect quotations and pro forma invoices, prepare purchase requisitions, and receive goods and services
• Organize workshops, seminars, training sessions, and missions in the covered regions
• Manage office inventories, fixed assets, equipment, routine maintenance, and minor repairs
• Prepare periodic administrative and financial reports and support the archiving and auditing of financial statements

• Bachelor’s degree (minimum three years of higher education) in finance, accounting, management, or administration
• At least two years of experience in a similar position with an NGO or local institution; experience in a decentralized or field office is an advantage
• Demonstrated respect for deadlines, honesty, and strong organizational skills
• Self-motivated and able to take responsibility, as the position is based outside the national headquarters
• Ability to work under pressure
• Proficiency in Excel, Word, and at least one accounting software package, as well as collaboration tools such as SharePoint
• Maintain positive working relationships with suppliers and partners while safeguarding FHI 360’s integrity and reputation
• Strong interpersonal and diplomatic skills when working with regional health authorities and partners
• Ability to work in a multisectoral, multidisciplinary, and multicultural environment
• Ability to manage multiple tasks concurrently and efficiently while prioritizing effectively
• Willingness to sign FHI 360’s Code of Conduct
• Willingness to undergo reference, criminal record, and terrorism financing checks

• Competitive benefits package
• Professional development
• Policies and programs that support a healthy work/life balance
• All offers of employment are subject to reference, criminal record, and terrorism financing checks
• Participation in the Inter-Agency Misconduct Disclosure Scheme screening process