Senior Executive – Personal Assistant to CEO

• Provide calendar management, inbox organization, scheduling coordination, and executive communications support
• Coordinate executive and board meeting materials, agendas, presentations, and follow-up communications
• Track commitments, action items, and deliverables
• Organize and maintain executive contacts, records, and confidential information
• Support executive leadership meetings, corporate summits, VIP experiences, museum openings, and CEO-sponsored initiatives
• Coordinate with internal stakeholders and external partners on administrative requests and projects
• Conduct independent research, evaluate strategic options, and draft executive summaries
• Develop and maintain systems for schedules, communications, priorities, and administrative workflows
• Leverage AI tools and automation to improve efficiency
• Identify and resolve administrative challenges, escalating matters requiring executive decisions or approvals
• Coordinate domestic and international business and personal travel, including accommodations, transportation, reservations, and itineraries
• Research, compare, and negotiate travel arrangements, hospitality experiences, and vendor services
• Coordinate personal and family logistics, including household services, appointments, gifts, celebrations, and special arrangements
• Anticipate logistical needs and recommend solutions

• 8+ years of experience providing executive or personal assistance services, preferably supporting a CEO, founder, or senior executive
• Demonstrated experience managing complex calendars, executive communications, international travel, and personal logistics
• Strong organizational skills and ability to independently manage competing priorities and deliverables
• Excellent written and verbal English communication skills
• Experience negotiating with vendors and coordinating complex travel or hospitality arrangements
• Proficiency in Google Workspace, Slack, and Microsoft Office
• Extensive experience using Claude AI tools to build automated workflows, streamline administrative processes, and improve executive productivity
• Strong judgment, professionalism, and discretion when handling confidential business, personal, and financial information
• Ability to coordinate effectively with a US-based executive across Pacific Time business hours
• Preferred: Experience supporting a CEO or founder in a high-growth or entrepreneurial environment
• Preferred: Experience coordinating luxury travel, household management, or executive-level events
• Preferred: Experience developing AI agents or advanced automated workflows
• Preferred: Spanish fluency or experience in hospitality, entertainment, or consumer-facing businesses

• Remote work
• Flexible support across Pacific Time business hours