Personal & Family Administrative Virtual Assistant

• Manage and update personal and family calendars
• Track children’s activities, appointments, lessons, and schedule changes
• Identify and flag scheduling conflicts in advance
• Coordinate with nannies, drivers, household staff, and other relevant contacts
• Confirm necessary arrangements before appointments or activities
• Update schedules when plans change and ensure everyone has correct information
• Follow up proactively on outstanding personal items
• Track appointments, action items, and schedule-related needs
• Provide concise updates on completed and outstanding items
• Flag issues or decisions requiring direct client involvement
• Help prepare for upcoming travel or schedule changes
• Maintain confidentiality and discretion with personal and family information
• Follow up with the Pilates Studio Manager for requested reports or updates
• Track basic reporting deadlines and organize studio-related information
• Include key studio items in recurring status summaries
• Escalate operational issues to the client rather than independently managing the business
• Provide a concise weekly summary of personal and studio items requiring attention
• Highlight upcoming appointments, unresolved items, schedule conflicts, and pending decisions
• Maintain an organized list of open follow-ups and next steps
• Support a busy Dubai-based executive and family as an independent contractor

• Previous Personal Assistant, Executive Assistant, or similar administrative experience strongly preferred
• Strong calendar and scheduling experience required
• Experience supporting executives or busy professionals strongly preferred
• Strong organizational and follow-up skills required
• Excellent written and verbal English communication
• Comfortable coordinating with household staff, service providers, and other contacts
• Experience managing travel or family logistics is a plus
• Experience with light business or owner support is a plus
• Highly organized and proactive
• Excellent calendar-management skills
• Able to anticipate scheduling conflicts before they become problems
• Comfortable independently following up with multiple people
• Professional and discreet
• Strong communicator with excellent follow-through
• Able to work with minimal supervision once routines are established
• Comfortable supporting a busy executive and family
• Trustworthy with sensitive personal information
• Knowledge of family calendar/scheduling platforms
• Knowledge of Google Workspace or similar productivity tools
• Knowledge of email and messaging platforms
• Near-native or native English accent required (Level A-B)
• Availability for 20 contracted hours per week, Monday through Friday, during mid-morning to mid-afternoon Dubai Time
• Preferred region: Philippines / time-zone-compatible regions

• Competitive rates
• Weekly payments
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• Independent contractor engagement
• Flexible schedule changes by mutual written agreement
• Starlight Family Calendar client training provided