Construction Admin Assistant

• Turn site photos into engaging social media posts with descriptive, on-brand captions
• Schedule and publish content across social channels
• Keep the website current with recent projects and business information
• Build and maintain an organised filing system for business records
• Track vehicle insurances, renewals, licences and key expiry dates
• Maintain employee records and information
• Handle data entry and general administrative tasks
• Finalise and polish the company capability statement
• Maintain, review and improve management plans and company policies
• Prepare documentation for tenders and builder prequalification
• Write and post job advertisements for carpenters, apprentices and site roles
• Organise applications, coordinate interviews and maintain onboarding paperwork
• Manage the owner’s calendar, meetings and reminders
• Book travel, flights and accommodation
• Liaise with the accountant, suppliers and external contacts
• Research, trial and recommend AI tools and software
• Support implementation of tools that improve business efficiency
• Conduct research projects for the owner, including commercial property and office space options
• Suggest improved processes across the business
• Assist with construction quotes, estimates and material orders (nice to have)
• Support financial administration in Xero, including entering bills and tracking invoices (nice to have)

• 2-3+ years’ experience in an administration, virtual assistant or executive assistant role
• Excellent written and spoken English
• Strong organisational skills and attention to detail
• Confidence creating social media posts and writing engaging captions
• Proactive, self-starting mindset; ability to learn quickly, teach yourself new programs and take ownership of work
• Reliable internet and a quiet workspace
• Availability during Australian Western Standard Time business hours
• Experience with Australian construction, building or trades industry (nice to have)
• Experience with construction quoting, estimating or material ordering (nice to have)
• Familiarity with Xero or financial admin (nice to have)
• Basic website editing skills using WordPress, Wix or Squarespace (nice to have)
• Experience with AI tools such as ChatGPT, Claude or automation platforms (nice to have)
• Experience with safety management plans, capability statements or tender documents (nice to have)
• Familiarity with Microsoft 365 or Google Workspace, Microsoft Teams or Google Meet, Meta Business Suite, Canva, Xero and AI tools
• Must disclose existing ongoing roles or client work
• Must reflect this engagement on LinkedIn as “Independent Contractor”

• 100% remote work from home
• Flexible time management as an independent contractor, aligned with Australian business hours
• Opportunity for role growth and increased responsibility
• Independent contractor engagement