Legal Executive Assistant

• Update case statuses based on docket activity and internal communications
• Maintain Proofs of Service notes and service lists
• Prepare draft legal filings using templates and minute orders after training
• Submit filings for attorney review, file with the court, serve opposing counsel, and circulate to clients
• Maintain legal calendars and ensure accuracy with court dockets
• Manage Zoom integrations and schedule virtual meetings
• Schedule LASC Connect Call reservations for upcoming hearings
• Create and manage contacts and matters in Clio
• Cover intake calls when primary intake staff is unavailable
• Circulate weekly reports of upcoming hearings, depositions, and active cases
• Rename, date, upload, and organize documents according to internal filing standards
• Monitor court websites and calendar hearings, trials, depositions, and deadlines
• Synchronize Clio calendars with Outlook and remove incorrect floating entries
• Draft Proofs of Service
• Circulate incoming and outgoing correspondence to clients and internal team members
• Update and maintain the case and trial list, including matter status changes

• Full-time position supporting a legal team
• Time zone alignment with Pacific Standard Time required
• Availability Monday through Friday, 9:00 AM to 6:00 PM PST
• VPN access required
• Ability to work with Clio for case management and calendaring
• Experience or ability to use HubSpot CRM
• Experience or ability to use RingCentral VoIP
• Experience or ability to use Microsoft Outlook and Teams
• Experience or ability to use Zoom
• Ability to use court docket and court website systems
• English language
• Must successfully pass each stage of the multi-stage application process

• Remote job opportunity
• Training provided by internal team members and supported by training videos
• Long-term growth opportunities