Head of Finance

• Prepare and send a high volume of monthly invoices across 100+ clients with varied billing arrangements
• Maintain current records of client billing terms, rates, and special situations
• Catch invoice errors and resolve billing questions
• Track outstanding invoices and follow up on late payments with the Client Success team
• Report on billed, paid, and overdue amounts
• Help close the books monthly accurately and on schedule
• Categorize transactions and reconcile bank and payment accounts
• Maintain clean accounting records
• Work with the outside accountant or bookkeeper on taxes and year-end activities
• Help manage payments to editors, contractors, and vendors
• Build and improve finance processes, checklists, and templates
• Serve as the go-to person for finance questions and flag problems early
• Grow into budgeting, forecasting, pricing, client profitability, and financial planning alongside leadership

• 3+ years of experience in accounting, bookkeeping, billing, or finance, ideally supporting a US-based company
• Hands-on experience with invoicing and accounts receivable at real volume
• Comfort with accounting software (QuickBooks Online, Xero, or similar)
• Strong spreadsheet skills (Excel or Google Sheets)
• Exceptional attention to detail
• Highly organized, with a system for keeping track of many moving pieces at once
• Responsive and reliable
• Clear, professional written and spoken English, including polite but firm communication about overdue payments
• Able to work overlapping hours with the US team (Central Time)
• A degree in accounting or finance, or progress toward a CPA is nice-to-have
• Experience at an agency, staffing firm, or services business with many clients on different billing terms is nice-to-have
• Familiarity with Stripe, Bill.com, Gusto, or payment platforms for international contractors is nice-to-have
• Experience building financial reports or dashboards, or interest in learning forecasting and budgeting is nice-to-have

• Full-time, remote role
• Flexibility to join ad-hoc occasional meetings overlapping with US time zone
• Direct access to leadership
• Clear path to grow into a senior finance role
• Room to grow as the role expands