Event Design Coordinator

• Serve as the primary point of contact for event-related creative requests
• Scope requests including deliverable type, format, quantity, deadline, dimensions, venue/vendor constraints, and brand requirements
• Flag conflicting timelines, unrealistic turnarounds, and missing information, and propose workable plans
• Brief designers with complete specifications
• Manage multiple concurrent event workstreams across teams and deadlines
• Track request status and proactively surface bottlenecks
• Review designer deliverables for brand consistency, copy accuracy, resolution, color mode, bleed, trim, safe zones, file formats, and platform specifications
• Catch errors including typos, incorrect sizing, low-resolution exports, broken links, and outdated logos
• Maintain a scalable quality-assurance checklist and process
• Document and organize event assets, briefs, and final deliverables in a shared drive
• Maintain records of vendor details, production specifications, and lessons learned
• Anticipate vendor lead times, print production windows, scope changes, and shipping delays
• Build buffer and contingency plans into project timelines
• Coordinate with vendors and print/production partners
• Provide proactive status updates to stakeholders
• Liaise between business requesters and the design team
• Continuously improve intake and review processes

• 5+ years of experience in event marketing, event production, creative operations, or project management with a strong events component
• Proven experience managing print and digital production processes
• Knowledge of dielines, safe areas, RGB and print production requirements
• Strong organizational and multitasking skills
• Ability to manage several concurrent, cross-functional requests with competing deadlines
• Sharp attention to detail
• Experience reviewing and giving actionable feedback on creative work from designers
• Proactive, risk-first mindset
• Excellent written and verbal communication skills
• Comfort managing stakeholders across different teams with different priorities
• Familiarity with project management tools such as Asana, Monday, or similar
• Familiarity with design review tools such as Figma
• Experience setting up shared drive structures or asset libraries for teams
• Fluent in English
• Spanish or Italian is a plus

• Remote work from locations across Europe and other global locations
• Opportunity to collaborate with a global talent powerhouse
• Opportunity to contribute to an innovative fintech and digital finance platform
• Flexible remote working arrangement