Personal Executive Assistant

• Make outbound calls during business hours to schedule and coordinate appointments
• Set up medical, personal, and professional appointments for the founder, her daughter, and her partner
• Sync the founder's, partner's, and childcare calendars
• Coordinate with the nanny on scheduling and logistics
• Proactively manage conflicts and keep everyone informed
• Access and use the founder's shared brain daily
• Execute tasks using documented preferences and decision-making systems
• Help maintain and improve the shared brain
• Use Claude Cowork and other AI tools to plan and execute tasks
• Help teach and refine AI-tool use across personal and household operations
• Support planning and logistics for hosted dinners and community events
• Maintain restaurant preferences and order history and place takeout orders via DoorDash or similar platforms
• Coordinate the social and community side of the founder's life
• Assist with baby-related tasks and support for the partner's family
• Handle recurring family administrative tasks
• Complete application, video introduction, role-specific assessment if applicable, interviews, and background/reference checks

• Proven experience as a personal assistant, household manager, or family EA supporting a high-trust principal
• Proactive ownership of tasks end to end without waiting for detailed direction
• Comfortable stating personal preferences and needs in a working relationship
• Confident making outbound calls during US business hours to coordinate appointments and logistics
• Familiarity with Claude Cowork or strong willingness and aptitude to learn it quickly
• AI fluency
• Discreet, reliable, and highly organized with strong attention to detail
• Comfortable working within documented systems and preferences
• Availability during US Pacific Time business hours
• Updated resume
• Short Loom video (1 to 2 minutes) introducing yourself, describing relevant experience, and explaining daily AI-tool use

• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup
• Paid in USD bi-monthly (every 15th and 30th)
• High-trust, high-ownership personal support role with direct access to the founder and room to expand as trust grows