Senior Executive Assistant

• Provide daily administrative support to the founder and COO
• Manage and coordinate complex calendars, meetings, appointments, and events
• Coordinate meeting logistics, including rooms, virtual links, materials, and attendee communication
• Prepare leadership for meetings, appointments, and commitments through schedule monitoring and reminders
• Draft, format, proofread, and organize correspondence, presentations, reports, and other materials
• Maintain organized, current electronic files, records, and executive documentation
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries
• Manage expense reports, receipts, reimbursements, and corporate card reconciliation
• Prepare agendas and meeting materials, take notes, and track action items and follow-ups
• Coordinate meetings and communications across departments, partners, vendors, and stakeholders
• Assist with visitors, meetings, meals, events, and other business activities
• Support special projects and administrative initiatives assigned by leadership
• Serve as a professional point of contact for internal and external stakeholders
• Partner with HR, finance, legal, IT, and operations on leadership-related requests
• Handle confidential business and personnel information with discretion

• 2 to 5 years of experience in an administrative, executive support, or office coordination role, ideally supporting senior leaders or executives
• Exceptional organizational and time management skills
• Excellent written and verbal communication skills
• Strong attention to detail
• Ability to exercise discretion and maintain confidentiality with sensitive business and personnel information
• Ability to anticipate needs, spot issues early, and follow through independently
• Comfort working in a fast-paced environment where priorities can shift quickly
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience coordinating complex calendars and business travel preferred
• Comfort and proficiency using AI tools for drafting, organizing, and day-to-day productivity is a strong plus
• Must currently be based in Latin America (LATAM) or Europe
• Professional home setup

• Competitive monthly compensation in USD
• 15 paid vacation days per year
• All U.S. federal holidays
• 100% remote work from anywhere in LATAM or Europe
• Professional home setup
• Fast-paced, high-growth environment in the global fintech and cryptocurrency industry
• Collaborative, high-trust culture through Veta Virtual and its client
• Short two-minute video question as part of the screening process