Operations AR Payroll Specialist

• Process high volume of vendor invoices, material bills, and subcontractor payments
• Match invoices to purchase orders and job cost codes
• Track lien releases and compliance documentation
• Maintain vendor records and resolve discrepancies
• Prepare and send client invoices, progress billings, and change-order documentation accurately and on time
• Build positive client relationships through friendly, professional communication about invoice status, payment timing, supporting documentation, and outstanding balances
• Work closely with project managers and operations teams to confirm billing details, answer questions promptly, and keep collections moving forward
• Maintain clear client follow-up notes, aging updates, and action items for internal operations meetings
• Process bi-monthly payroll for field crews and office staff
• Track job hours, labor allocation, and overtime
• Handle certified payroll / prevailing wage reporting (if applicable)
• Support project teams with job costing, project tracking, billing status, and closeout coordination
• Support month-end close and reporting
• Maintain organized financial records and documentation

• 2–5 years' experience in AP/AR and payroll (construction and Construction trades strongly preferred)
• Familiarity with job costing and project-based accounting
• Experience with QuickBooks Online or similar accounting software
• Strong Excel / Google Sheets skills
• Ability to manage high transaction volume with accuracy
• Outgoing, articulate, and confident communicator who is comfortable speaking with clients and internal team
• Highly organized, energetic, and positive, with strong follow-through and attention to detail
• Preferred (Nice to Have): Experience with construction software (Textura, Buildertrend, etc.)
• Preferred (Nice to Have): Knowledge of certified payroll / prevailing wage
• Preferred (Nice to Have): Experience supporting multiple concurrent projects

• Work-from-home
• Schedule: Tuesday to Saturday, 12am to 9am (Manila Time)
• Follows PH Holidays