Business Development Coordinator

• Build weekly outreach queues from approved target accounts
• Check priorities, existing activity, exclusions, and possible duplicate outreach
• Verify buyer names, contact information, and business mailing addresses
• Flag conflicting or missing details before taking action
• Prepare approved letters and mailing packets
• Coordinate printing and mailing with a U.S.-based teammate
• Confirm when letters were mailed
• Complete approved follow-ups and surface buyer responses quickly
• Help schedule relevant conversations with the founder
• Organize event contact lists and coordinate approved post-event outreach
• Assemble proposal documents using approved templates
• Check for missing or inconsistent information and send drafts to Ami for review and final approval
• Keep the CRM accurate and current, including actions, dates, responses, next steps, owners, and deadlines
• Share a concise weekly update on progress and blockers

• At least two years of administrative, sales-support, recruiting-coordination, or client-operations experience
• Examples of work owned through completion
• Track record of accurate records and reliable follow-through
• Experience managing deadlines, follow-up queues, next actions, and handoffs
• Strong professional written and spoken English
• Hands-on CRM experience maintaining accurate activity, contact records, and next steps
• Comfortable learning new digital workflows
• Independent remote-work habits
• Ability to maintain an agreed daily overlap with CST hours
• Sound judgment and ability to protect sensitive information
• Ability to flag missing approvals and identify when decisions belong with Ami
• Comfort using AI to support work while checking facts, names, claims, and final output
• U.S. client or team experience is a plus
• Apollo familiarity is preferred, with training available
• Staffing or B2B-services experience helps

• Remote work
• Training available for Apollo
• Opportunity to work closely with the founder
• AI-supported workflows